February 22, 2001
HOUSE BILL No. 1503
DIGEST OF HB 1503
(Updated February 21, 2001 12:03 PM - DI 94)
Citations Affected: IC 5-14; IC 6-1.1; IC 6-3.5; IC 36-2; IC 36-4.
Synopsis: Local government matters. Allows, rather than requires, a
public agency to waive a fee for providing an electronic map if the
electronic map will be used for a noncommercial purpose. Extends
the.3% portion of the Pulaski County adjusted gross income tax
dedicated for a jail and juvenile justice center for an additional 4 years.
Allows a county executive to adopt an ordinance approving the
payment of certain lawful county expenses, and requires the payment
of the expenses to be published. Changes from August 20 to September
20 the date by which employee compensation must be fixed by a third
class city. Repeals a requirement that the county recorder retain a real
estate sales disclosure form for five years.
Effective: July 1, 2001.
Ayres, Stevenson, Aguilera,
January 11, 2001, read first time and referred to Committee on Local Government.
February 21, 2001, amended, reported _ Do Pass.
February 22, 2001
First Regular Session 112th General Assembly (2001)
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HOUSE BILL No. 1503
A BILL FOR AN ACT to amend the Indiana Code concerning state
and local administration.
Be it enacted by the General Assembly of the State of Indiana:
SOURCE: IC 5-14-3-8; (01)HB1503.1.1. -->
SECTION 1. IC 5-14-3-8, AS AMENDED BY P.L.151-1999,
SECTION 1, IS AMENDED TO READ AS FOLLOWS [EFFECTIVE
JULY 1, 2001]: Sec. 8. (a) For the purposes of this section, "state
agency" has the meaning set forth in IC 4-13-1-1.
(b) Except as provided in this section, a public agency may not
charge any fee under this chapter:
(1) to inspect a public record; or
(2) to search for, examine, or review a record to determine
whether the record may be disclosed.
(c) The Indiana department of administration shall establish a
uniform copying fee for the copying of one (1) page of a standard-sized
document by state agencies. The fee may not exceed the average cost
of copying records by state agencies or ten cents ($0.10) per page,
whichever is greater. A state agency may not collect more than the
uniform copying fee for providing a copy of a public record. However,
a state agency shall establish and collect a reasonable fee for copying
(d) This subsection applies to a public agency that is not a state
agency. The fiscal body (as defined in IC 36-1-2-6) of the public
agency, or the governing body, if there is no fiscal body, shall establish
a fee schedule for the certification, copying, or facsimile machine
transmission of documents. The fee may not exceed the actual cost of
certifying, copying, or facsimile transmission of the document by the
agency and the fee must be uniform throughout the public agency and
uniform to all purchasers. As used in this subsection, "actual cost"
means the cost of paper and the per-page cost for use of copying or
facsimile equipment and does not include labor costs or overhead costs.
(1) a person is entitled to a copy of a public record under this
(2) the public agency which is in possession of the record has
reasonable access to a machine capable of reproducing the public
the public agency must provide at least one (1) copy of the public
record to the person. However, if a public agency does not have
reasonable access to a machine capable of reproducing the record or if
the person cannot reproduce the record by use of enhanced access
under section 3.5 of this chapter, the person is only entitled to inspect
and manually transcribe the record. A public agency may require that
the payment for copying costs be made in advance.
(f) Notwithstanding subsection (b), (c), (d), (g), (h), or (i), a public
agency shall collect any certification, copying, facsimile machine
transmission, or search fee that is specified by statute or is ordered by
(g) Except as provided by subsection (h), for providing a duplicate
of a computer tape, computer disc, microfilm, or similar or analogous
record system containing information owned by the public agency or
entrusted to it, a public agency may charge a fee, uniform to all
purchasers, that does not exceed the sum of the following:
(1) The agency's direct cost of supplying the information in that
(2) The standard cost for selling the same information to the
public in the form of a publication if the agency has published the
information and made the publication available for sale.
(3) In the case of the legislative services agency, a reasonable
percentage of the agency's direct cost of maintaining the system
in which the information is stored. However, the amount charged
by the legislative services agency under this subdivision may not
exceed the sum of the amounts it may charge under subdivisions
(1) and (2).
(h) This subsection applies to the fee charged by a public agency for
providing enhanced access to a public record. A public agency may
charge any reasonable fee agreed on in the contract under section 3.5
of this chapter for providing enhanced access to public records.
(i) This subsection applies to the fee charged by a public agency for
permitting a governmental entity to inspect public records by means of
an electronic device. A public agency may charge any reasonable fee
for the inspection of public records under this subsection or the public
agency may waive any fee for the inspection.
(j) Except as provided in subsection (k), a public agency may charge
a fee, uniform to all purchasers, for providing an electronic map that is
based upon a reasonable percentage of the agency's direct cost of
maintaining, upgrading, and enhancing the electronic map and for the
direct cost of supplying the electronic map in the form requested by the
purchaser. If the public agency is within a political subdivision having
a fiscal body, the fee is subject to the approval of the fiscal body of the
(k) The fee charged by a public agency under subsection (j) to cover
costs for maintaining, upgrading, and enhancing an electronic map
shall may be waived by the public agency if the electronic map for
which the fee is charged will be used for a noncommercial purpose,
including the following:
(1) Public agency program support.
(2) Nonprofit activities.
(4) Academic research.
SOURCE: IC 6-3.5-1.1-3.5; (01)HB1503.1.2. -->
SECTION 2. IC 6-3.5-1.1-3.5 IS AMENDED TO READ AS
FOLLOWS [EFFECTIVE JULY 1, 2001]: Sec. 3.5. (a) This section
applies only to a county having a population of more than twelve
thousand six hundred (12,600) but less than thirteen thousand (13,000).
(b) The county council of a county described in subsection (a) may,
by ordinance, determine that additional county adjusted gross income
tax revenue is needed in the county to fund the operation and
maintenance of a jail and justice center.
(c) Notwithstanding section 2 of this chapter, if the county council
adopts an ordinance under subsection (b), the county council may
impose the county adjusted gross income tax at a rate of one and
three-tenths percent (1.3%) on adjusted gross income. However, a
county may impose the county adjusted gross income tax at a rate of
one and three-tenths percent (1.3%) for only
four (4) eight (8)
After the county has imposed the county adjusted gross income tax at
a rate of one and three-tenths percent (1.3%) for
four (4) eight (8)
years, the rate is reduced to one percent (1%). If the county council
imposes the county adjusted gross income tax at a rate of one and
three-tenths percent (1.3%), the county council may decrease the rate
or rescind the tax in the manner provided under this chapter.
(d) If a county imposes the county adjusted gross income tax at a
rate of one and three-tenths percent (1.3%) under this section, the
revenue derived from a tax rate of three-tenths percent (0.3%) on
adjusted gross income:
(1) shall be paid to the county treasurer;
(2) may be used only to pay the costs of operating and
maintaining a jail and justice center; and
(3) may not be considered by the state board of tax commissioners
under any provision of IC 6-1.1-18.5, including the determination
of the county's maximum permissible property tax levy.
(e) Notwithstanding section 3 of this chapter, the county fiscal body
may adopt an ordinance under this section before June 1.
SOURCE: IC 36-2-6-4; (01)HB1503.1.3. -->
SECTION 3. IC 36-2-6-4 IS AMENDED TO READ AS FOLLOWS
[EFFECTIVE JULY 1, 2001]: Sec. 4. (a) This section does not apply
to a county having a consolidated city.
(b) Except as provided in section 4.5 of this chapter,
executive may allow a claim or order the issuance of a county warrant
for payment of a claim only at a regular or special meeting of the
executive. The county auditor may issue a county warrant for payment
of a claim against the county only if the executive or a court orders him
to do so. However, this subsection does not apply to the issuance of
warrants related to management of the common or congressional
(c) The county executive may allow a claim if the claim:
(1) complies with IC 5-11-10-1.6; and
(2) is placed on the claim docket by the auditor at least five (5)
days before the meeting at which the executive is to consider the
(d) A county auditor or member of a county executive who violates
this section commits a Class C infraction.
(e) A county auditor who violates this section is liable on his official
bond for twice the amount of the illegally drawn warrant, which may
be recovered for the benefit of the county by a taxpayer of the county.
A person who brings an action under this subsection shall give security
for costs, and the court shall allow him a reasonable sum, including
attorney's fees, out of the money recovered as compensation for his
trouble and expense in bringing the action. This compensation shall be
specified in the court's order.
(f) If, within sixty (60) days after the county executive allows a
claim, a taxpayer of the county demands that the executive refund that
allowance to the county, and the executive refuses to do so, the
taxpayer may bring an action to recover an illegal, unwarranted, or
unauthorized allowance for the benefit of the county. A person who
brings an action under this subsection shall give security for costs, and
the court shall allow him a reasonable sum, including attorney's fees,
out of the money recovered as compensation for his trouble and
expense in bringing the action. This compensation shall be specified in
the court's order.
SOURCE: IC 36-2-6-4.5; (01)HB1503.1.4. -->
SECTION 4. IC 36-2-6-4.5 IS ADDED TO THE INDIANA CODE
AS A NEW
SECTION TO READ AS FOLLOWS [EFFECTIVE JULY
1, 2001]: Sec. 4.5. (a) A county executive may adopt an ordinance
allowing money to be disbursed for lawful county purposes under
(b) Notwithstanding IC 5-11-10, with the prior written approval
of the board having jurisdiction over the allowance of claims, the
county auditor may make claim payments in advance of board
allowance for the following kinds of expenses if the county
executive has adopted an ordinance under subsection (a):
(1) Property or services purchased or leased from the United
States government, its agencies, or its political subdivisions.
(2) License or permit fees.
(3) Insurance premiums.
(4) Utility payments or utility connection charges.
(5) General grant programs where advance funding is not
prohibited and the contracting party posts sufficient security
to cover the amount advanced.
(6) Grants of state funds authorized by statute.
(7) Maintenance or service agreements.
(8) Leases or rental agreements.
(9) Bond or coupon payments.
(11) State or federal taxes.
(12) Expenses that must be paid because of emergency
(13) Expenses described in an ordinance.
(c) Each payment of expenses under this section must be
supported by a fully itemized invoice or bill and certification by the
(d) The county executive or the county board having jurisdiction
over the allowance of the claim shall review and allow the claim at
its next regular or special meeting following the pre-approved
payment of the expense.
(e) A payment of expenses under this section must be published
in the manner provided under section 3 of this chapter.
SOURCE: IC 36-4-7-3; (01)HB1503.1.5. -->
SECTION 5. IC 36-4-7-3, AS AMENDED BY P.L.35-1999,
SECTION 5, IS AMENDED TO READ AS FOLLOWS [EFFECTIVE
JULY 1, 2001]: Sec. 3. (a) This section does not apply to compensation
paid by a city to members of its police and fire departments.
(b) Subject to the approval of the city legislative body, the city
executive shall fix the compensation of each appointive officer, deputy,
and other employee of the city. The legislative body may reduce but
may not increase any compensation fixed by the executive.
Compensation must be fixed under this section before:
August September 20 for a third class city; and
(2) September 30 for a second class city;
of each year for the ensuing budget year.
(c) Compensation fixed under this section may not be increased
during the budget year for which it is fixed, but may be reduced by the
(d) Notwithstanding subsection (b), the city clerk may, with the
approval of the legislative body, fix the salaries of deputies and
employees appointed under IC 36-4-11-4.
SOURCE: IC 6-1.1-5.5-8; (01)HB1503.1.6. -->
SECTION 6. IC 6-1.1-5.5-8 IS REPEALED [EFFECTIVE JULY 1,