Citations Affected: IC 5-14-6.
Synopsis: Electronic reports to the legislature. Requires various state
agencies that: (1) are required by law to produce an annual or other
report for the entire general assembly or the legislative council; or (2)
voluntarily produce a report for the entire general assembly or the
legislative council; to submit the report in electronic form instead of
sending paper copies. Requires the submitting agency to cause the
report to be electronically mailed to each legislator and posted on the
Internet. Requires the legislative services agency (LSA) to periodically
compile all of the reports received from state agencies on a CD-ROM
or other electronic medium for distribution to members of the general
assembly upon request. Requires the LSA, under the direction of the
code revision commission, to prepare legislation for the 2003 regular
session to make conforming amendments to statutes that contain annual
Effective: Upon passage; July 1, 2002.
January 10, 2002, read first time and referred to Committee on Governmental and
A BILL FOR AN ACT to amend the Indiana Code concerning state
offices and administration.
IS ADDED TO THE INDIANA CODE AS
A NEW CHAPTER TO READ AS FOLLOWS [EFFECTIVE JULY
Chapter 6. Electronic Transmission of Reports to the General Assembly
Sec. 1. As used in this chapter, "public agency" includes the following:
(1) The judicial branch of state government.
(2) A state agency (as defined in IC 4-13-1-1).
(3) A body corporate and politic created by statute.
(4) A state educational institution (as defined in IC 20-12-0.5-1).
Sec. 2. As used in this chapter, "report" includes any annual or other report that a public agency:
(1) voluntarily; or
(2) under a statutory directive;
submits to the entire membership of the general assembly or the
legislative council. The term does not include any document
prepared for or at the request of an individual member or
committee of the general assembly.
Sec. 3. (a) A public agency may not submit a report to the general assembly or to the legislative council on paper.
(b) Notwithstanding any law, no funds appropriated to a public agency from the state treasury may be used to duplicate, print, distribute, or mail a report in violation of this chapter.
Sec. 4. (a) A public agency shall submit all reports in an electronic format specified by the executive director of the legislative services agency. Unless otherwise specified in statute, the electronic copy shall be delivered to the executive director of the legislative services agency.
(b) An agency that submits a report under subsection (a) shall do the following:
(1) Post, or cause to be posted, a copy of the report on the Internet.
(2) Send a copy of the report to each member of the general assembly, using the member's senate or house of representatives electronic mail address.
(c) The legislative services agency shall periodically compile reports received under this chapter on a CD-ROM or other suitable storage medium and shall distribute copies of the CD-ROM or other medium to any member of the general assembly who requests a copy.
SECTION 2. [EFFECTIVE UPON PASSAGE] (a) The legislative services agency, under the direction of the code revision commission, shall prepare legislation for introduction during the 2003 regular session of the general assembly that brings statutes concerning annual or other reports by public agencies into conformity with the provisions of this act.
(b) This SECTION expires January 1, 2004.
SECTION 3. An emergency is declared for this act.