Citations Affected: IC 5-14-1.5-5.
Synopsis: Expanded notice of state agency agendas. Requires state
agencies to give written notice of a hearing to: (1) a member of the
general assembly if the topic of the hearing affects the member's
county; and (2) all members of the general assembly if the topic of the
hearing has statewide implications.
Effective: July 1, 2006.
January 9, 2006, read first time and referred to Committee on Government and Regulatory
A BILL FOR AN ACT to amend the Indiana Code concerning state
offices and administration.
1 an annual written request for such notices for the next
succeeding calendar year to the governing body of the public
agency. The governing body shall give notice by one (1) of the
(A) Depositing the notice in the United States mail with postage prepaid.
(B) Transmitting the notice by electronic mail.
(C) Transmitting the notice by facsimile (fax).
If a governing body comes into existence after January 1, it shall comply with this subdivision upon receipt of a written request for notice.
In addition, a state agency (as defined in IC 4-13-1-1) shall provide electronic access to the notice through the computer gateway administered by the office of technology established by IC 4-13.1-2-1.
(c) Notice of regular meetings need be given only once each year, except that an additional notice shall be given where the date, time, or place of a regular meeting or meetings is changed. This subsection does not apply to executive sessions.
(d) If a meeting is called to deal with an emergency involving actual or threatened injury to person or property, or actual or threatened disruption of the governmental activity under the jurisdiction of the public agency by any event, then the time requirements of notice under this section shall not apply, but:
(1) news media which have requested notice of meetings must be given the same notice as is given to the members of the governing body; and
(2) the public must be notified by posting a copy of the notice according to this section.
(e) This section shall not apply where notice by publication is required by statute, ordinance, rule, or regulation.
(f) This section shall not apply to:
(1) the department of local government finance, the Indiana board of tax review, or any other governing body which meets in continuous session, except that this section applies to meetings of these governing bodies which are required by or held pursuant to statute, ordinance, rule, or regulation; or
(2) the executive of a county or the legislative body of a town if the meetings are held solely to receive information or recommendations in order to carry out administrative functions, to carry out administrative functions, or confer with staff members on matters relating to the internal management of the unit. "Administrative functions" do not include the awarding of
contracts, the entering into contracts, or any other action creating
an obligation or otherwise binding a county or town.
(g) This section does not apply to the general assembly.
(h) Notice has not been given in accordance with this section if a governing body of a public agency convenes a meeting at a time so unreasonably departing from the time stated in its public notice that the public is misled or substantially deprived of the opportunity to attend, observe, and record the meeting.
(i) This subsection applies only to a state agency (as defined in IC 4-13-1-1(b)). A state agency required to give public notice under this section shall send written notice to members of the general assembly under the following circumstances:
(1) If the matter to be considered at the meeting affects a specific Indiana county, notice must be sent to each member of the general assembly representing the affected county.
(2) If the matter to be considered at the meeting affects the entire state, notice must be sent to each member of the general assembly.